Terms and Conditions

Terms and Conditions

A. Session Fees The client agrees to pay a non-refundable retainer at the time of booking to secure their appointment date and time. This retainer is applied toward the session cost. The remaining balance must be paid in full by the session date before any services are rendered.

The session fee covers the photographer’s time and talent, basic retouching, and creative editing of images (as determined by the photographer). A typical gallery includes 30 images, with additional images available for purchase. Additional editing requests may incur extra charges.

Mini session fees are due in full at the time of booking. If payment is not received within 24 hours of invoicing, the session slot will be forfeited.

B. Location Costs & Fees Clients are responsible for any fees associated with their chosen session location. The photographer will not arrange or cover such costs. The session fee includes travel within 30 minutes of Muncie, Indiana. Locations beyond this range will incur an additional charge of $0.65 per mile.

C. Rescheduling Clients may reschedule their session with at least 24 hours’ notice without penalty. Failure to provide timely notice or canceling entirely will result in forfeiture of the session fee. The photographer may reschedule due to illness, weather, or equipment issues.

D. Re-Shoots & Refunds Re-shoots are granted at the photographer’s discretion. Refunds or re-shoots will not be given for clothing choices, makeup, hair, weather conditions, or failure to follow the photographer’s recommendations.

E. Image Archiving Images are stored for 12 months. After this period, they may be purged, except for promotional use at the photographer’s discretion. The photographer is not responsible for lost or damaged digital files beyond their control.

F. Payment Full payment is required before order processing. If a payment plan is arranged, the order will be placed after the final installment. Payment deadlines are outlined in invoices.

G. Damage The photographer is not responsible for damage to prints or digital files after delivery. Clients assume full responsibility upon receipt.

H. Model Release Clients grant Betty and Bobby Photography the irrevocable right to use images for promotional purposes. This includes, but is not limited to, advertising, social media, and website content. Clients release all claims related to image use.

I. Liability The photographer is not responsible for injuries occurring during the session. Clients are responsible for themselves and their children and waive liability claims.

J. Copyright & Usage Restrictions Betty and Bobby Photography retains all copyrights. Clients receive a print release for personal use only. Unauthorized reproduction, modification, or distribution of images is prohibited. Violators will be invoiced at the current rate per digital file.

K. Image Delivery & Sneak Peeks A watermarked social media preview will be posted within one week of the session. Full online galleries will be delivered within three weeks. Digital downloads are provided via a secure platform.

L. Non-Disclosure Clients may not disclose any special pricing, discounts, or vouchers. Violations will result in immediate invoicing for the difference.

M. No Outside Photography/Recording No personal cameras, video recording, or cell phone photography are permitted during sessions unless explicitly agreed upon in writing.

N. Session Timeliness Sessions begin at the scheduled time. Late arrivals will forfeit missed time, and sessions will not be extended to compensate. Clients more than 30 minutes late will forfeit their session without a refund or rescheduling.

O. Prop & Equipment Damage Clients are responsible for damage to studio property, props, or equipment. Replacement costs will be invoiced.

P. Illness Policy To protect clients, particularly newborns and those with weakened immune systems, sessions must be rescheduled if anyone in the client’s party is sick or has been exposed to illness within 24 hours. If a visibly ill client arrives at the session, it will be terminated immediately without a refund or reshoot.

Q. Package Discounts & Scheduling Clients with package bookings (e.g., "Grow With Me") are responsible for scheduling sessions. Missed sessions cannot be repurposed for future use or different session types.

R. Meal Breaks For sessions exceeding four hours, a 30-minute meal break will be provided.

S. Extensive Retouching Additional retouching (e.g., food on faces, stains, runny noses) is available for an extra fee.

T. Masks & Studio Safety Mask accommodations are available upon request. The photographer reserves the right to require masks. Shoes must be removed in the studio to maintain cleanliness. The studio is sanitized between sessions using hospital-grade cleaners.

U. Gift Certificate Terms & Conditions Gift certificates are non-refundable and expire one (1) year from issuance. They cannot be exchanged for cash or resold. Lost or stolen certificates may be replaced at the photographer’s discretion, with a $20 replacement fee after two reissues. Unauthorized promotional use will void the certificate.

For inquiries, contact: bettyandbobbyphotography@gmail.com or 765-748-4246.